Aston Carter Miami, Florida
receptionist lobby administrative management mail conference rooms email team accommodation recruiter receptionist reception coordination
March 25, 2023
Aston Carter
Miami, Florida
The Receptionist is responsible for lobby and reception coverage, administrative duties, administrative support, and coordination of various tasks associated with the office and all management and staff.

Essential Duties and Responsibilities
  • Manages the answering/transferring of all incoming calls
  • Greets/directs all visitors and non-visitors in lobby area
  • Electronically process all incoming mail
  • Prepare outgoing mail and overnight deliveries
  • Coordinates scheduling and set up of ALL conference rooms for employees, clients, etc.
  • Coordinates lunch meetings to include ordering, set up and clean up
  • Maintain cleanliness of conference rooms, lobby and kitchen
  • Distributes FAXES via email continuously throughout day
  • Works with property management company to report building maintenance/repair issues
  • Maintains contact lists for the office
  • Ordering office supplies maintaining sufficient stock
  • Assist operations or other departments on an as needed basis for reporting, data entry, deposits and any other administrative support
  • Proven computer proficiency Microsoft Office Suite (Outlook, Word, Excel, etc.) The essential duties contained in this job description reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences, equalize peak work periods or otherwise to balance the workload.

About Aston Carter:

Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.

At Aston Carter, were dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless. Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients capabilities by seeking solvers and delivering solutions to address todays workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit []( Aston Carter is a company within Allegis Group, a global leader in talent solutions. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-###-#### or email [[email protected]](mailto: [email protected]) for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

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